If a tenant(s) wants to give notice and move out of the property as per the tenancy agreement the following applies:
If the tenant(s) intends to terminate the tenancy on the expiry of the fixed term, notice must be received in writing at least one month before the tenancy end date (If notice is late or not received the tenant(s) will become liable for a further month from the date the notice is received or the tenancy end date).
If the tenancy continues as a periodic tenancy after the expiry of the initial fixed term, following the expiry of the initial fixed term the tenant(s) may terminate the tenancy by serving at least one clear calendar month’s written notice.
How do we control the move-out process?
If the tenant(s) gives notice, an initial pre-handover inspection (First Meet Appointment) is booked where we clearly point out expectations to a tenant(s) for when they move out and what is required in order for them to get their deposit back. This is in line with the original guidelines the tenant(s) were given at the start of the tenancy and at the 6- and 12-month inspections. We will then organise a final move-out appointment (We will notify you of the date and times of these appointments).
As a result of the move-in and subsequent inspections, there should be no surprises to the tenant(s) if money is taken from their deposit. The property will be checked against the initial inventory report and we will compile a schedule of damage and unreasonable wear and tear.
If remedial work is satisfactory the deposit repayment to the tenant(s) is organised. If not, work is carried out by us and any remaining deposit (after deductions) is repaid to the tenant(s). Our detailed inventories and dated photos ensure we have the correct information for any deposit disputes. This level of detail adds an element of control throughout the tenancy and ensures protection against damage.
As part of our utility management policy, pre-tenancy we will set up the electricity and/or gas supply, council tax and water supply in the new tenant`s name to ensure accurate billing. We will also take readings on the move-out stage which will be provided to the relevant companies.
These appointments will be carried out by the outbound property managers who will keep you up to date with this process and will provide a detailed report for this two-stage move-out approach and dated photos once the property has been vacated.